• Overview: Set up and manage the Directory

    As a Directory administrator, you can store profile information for users in your organization, email and group addresses, and shared external contacts in the Directory. This information helps your users find and communicate with each other and understand their roles in the organization. You can add user information and control user visibility in Google Contacts and other Google services.

    When the Directory is turned on (the default setting):

    Individual and group addresses autocomplete as users enter them in Google services like Gmail, Google Docs, and Drive

    Calendar intelligently suggests meeting rooms based on the location and number of guests (requires Calendar setup )

    Users can find profile information in Contacts and other Google services. For example, when users point at or tap someone’s profile photo, they open a person information card.

    You might turn off the Directory when you first set up Directory or to troubleshoot.

    Set up Directory

    To start, Directory might contain only names and email addresses. Add information to a user's profile .

    Some other setup options:

    Add custom fields to Directory.

    Learn more

    Allow people to change some or none of their profile information.

    Learn more

    Set which email addresses (alias, secondary, domain) show in Directory. Learn more

    Add shared external contacts to the Directory. Learn more

    Let third-party apps access Directory data. Learn more

    Customize directories for teams or groups

    By default, people in your organization can find the profile information of everyone else. To let some users in your organization find only a subset of users in your organization, assign them a custom directory.

    Share everyone—You might choose this option if you’re a small organization where everyone needs to connect with everyone else.

    Share a customized directory—You might want to let people in one organizational unit find only people in certain groups, while other organizational units can find everyone. You might choose this option if you’re a large organization where you want to restrict access to some contacts for some people. For example, you might let full-time employees find everyone in the Directory but let interns find only the people in their team.

    Learn how to create custom directories.

    Keep user information up-to-date

    Use the Admin console, the Admin SDK Directory API, or Google Cloud Directory Sync to update the Directory when a person’s profile information or situation changes.

    Related topics

    Rename a user or change a user's email address

    Add information to a user’s profile

    Hide a user from the Directory

    Train people in your organization to use Contacts

    How you set up Directory affects which contacts users can find in Contacts. To help people in your organization learn how to use Contacts, share these

    training resources .

    When people use Contacts for work or school, they can let other users manage their contacts .

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    Overview: Set up and manage the Directory

    Add information to a user’s Directory profile

    Bulk update user profiles with LDAP directory or API

    Create custom attributes for user profiles

    Troubleshoot custom user attribute errors

    Add shared external contacts to the Directory

    Control Directory access and listings

    Let third-party apps access Directory data


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